Fleet Management

AngelTrack provides several features and reports for managing your fleet of vehicles.

Fleet tracking

Odometer Tracking

AngelTrack constantly collects odometer readings from vehicles in your fleet. The following events ask for an odometer reading from the crew, and then store that reading in an odometer record for the vehicle:

These odometer records form a picture of the vehicle's mileage activity over time. That picture usually contains gaps and typographical errors, but AngelTrack can see past those in order to determine the vehicle's approximate odometer reading on any given date. In fact, because AngelTrack can tolerate gaps in its odometer records, it is perfectly fine to omit an odometer reading for shift and maintenance events, as necessary. (The other events demand an odometer reading for billing purposes.)

All of this is accomplished without the need for any special recording device on the vehicle's dashboard.

Knowing every vehicle's odometer reading on any given date allows AngelTrack to generate some very powerful reports, including:

Actual Odometer Readings are Required

AngelTrack's fleet management, fuel tracking, vehicle costs, and efficiency reports all depend on the stream of odometer readings submitted by crews.

The system is tolerant of occasional typographical errors, but it does not function when crews are permitted to shortcut their odometer entries by starting every transport at 0.0, like this:

  Starting Odometer Ending Odometer
Incorrect / Lazy / Risky 0.0 15.5
Correct 78,143.3 78,158.8

Proper odometer readings enable AngelTrack's statistical features, and also protect your company in the event of an insurance audit. Require your crews to type in their actual odometer readings.

Fuel Logs and Fuel Status

Fleet fuel status As mentioned above, AngelTrack logs each vehicle's fueling events, in order to track fuel expenses, calculate cost/mile, and detect diversions.

AngelTrack also continuously estimates each vehicle's remaining fuel, in order to show all fuel levels in one handy chart. Supervisors in charge of refueling at the end of the day can quickly consult the chart to see what needs doing.

To learn more about AngelTrack's fuel logs and how to use them, refer to the Fuel Logs Guide.

Certificate Tracking

As it does for crew members and for stations, AngelTrack tracks each vehicle's certificates and licenses... and there is a report showing which vehicle certificates are nearing expiration or have expired.

To learn more, read the Certificate Tracking Guide.

Maintenance Logs

AngelTrack can store maintenance events for your whole fleet, and then show you which vehicles are due for which regular maintenance events. This chart is shown on the Fleet Status page.

Vehicle maintenance status In addition, each vehicle's Vehicle Edit page has a 'Maintenance' tab showing the last time (date and odometer reading) that a particular maintenance event occurred. So for example, if you are wondering when the last time a vehicle's front-end was aligned, the chart already has the answer.

When logging a new maintenance event, AngelTrack pre-fills the vehicle's current odometer reading using the best available data -- but that data might be incorrect, if the vehicle has been driven a lot since the last time it reported its odometer reading (odometer reports are discussed above).

Maintenance and Repair Costs

Each maintenance event includes a "cost" field to record how much money was spent. Whether the event was genuine maintenance, versus an outright repair, is also recorded. This data is later used to generate cost/mile reports.

For the sake of those reports, it is not important to record an exact cost for the maintenance event: a close estimate will do, unless someone in Accounting is matching up receipts afterward.

Incident Tracking

Incident blame share Incident records in AngelTrack's incident system can assign blame to a vehicle (among other actors). Over time, vehicles accumulate a list of incidents for which the vehicle was at fault. Each vehicle's list of incidents is viewable on the "Incidents" tab of its Vehicle Edit page.

The Incident Blame Share chart allows you to view all incidents for which a vehicle was blamed, in order to see which vehicles are problem hotspots.

To learn more about the incident system, read the Incident System Guide.

Damage Logs

Each vehicle in AngelTrack has a damage log, showing all damages (current and repaired). Each damage record includes a description, a location, a photograph, blame information, and other salient data.

Whenever a crew member is assigned to a vehicle, the crew member can -- on a mobile device -- open the vehicle's damage card to check for new damage. The crew member can use their mobile device to photograph and report any new damage. Such reports then appear in a supervisor queue for review and further action.

To learn more about the vehicle damage logs and reports, read the Vehicle Damage Logs Guide.

Checklist History

In each vehicle's Vehicle Edit page, there is a 'Checklists' tab showing all Checklists ever assigned to a crew onboard that vehicle. You can therefore review everything ever reported for the vehicle, including who reported it and when.

To learn more, read the Checklists Guide.

KeyPer™ Peg Tracking

Key pegs

If you use KeyPer or similar system for tracking your vehicle keys, then AngelTrack will store the peg numbers for you.

The ID numbers of pegs issued to crew members should be recorded in their employee files, in the "Keys and Codes" field. This field is visible to Captains, HR, and Administrators, and it provides a convenient way to identify the owner of a peg left in the board or left lying around the station. Using the Employees List, you can untick the ☑ Hide keys and codes checkbox in order to show every employee's keys and codes in the employee list. You can then quickly scan the list for the peg's number.

KeyPer-type systems are an amazingly simple but effective way to keep track of vehicle keys. The system is entirely mechanical, requiring no electricity or programming. Employees check-in their personal keyring in order to check-out a set of vehicle keys. Because they must return the vehicle keys in order to retrieve their personal keyring, they cannot accidentally drive home with the vehicle keys in their pocket.

(AngelTrack LLC has no interest in KeyPer, or in any other key tracking system.)

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